Texas Covered Health Care Conference + Expo⎪Sponsorship Marketing Deadlines

sponsorship marketing deadlines

We're thrilled you're interested in becoming sponsor/exhibitor at this year's Texas Covered Conference. Below you will find vital information and deadlines.

Upon payment of your invoice, your main sponsor contact will receive access to your company's sponsor portal where all of your important links, deliverables, and deadlines for our conference live.
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If you have any questions about sponsorship, please contact Patti Doner.

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Hotel Accomodations
Registering Your Attendees
Logo, Company Description, Sponsor Profile
Conference Mobile App
Speaker Information (For Sponsors with Speaking Roles)

conference documents

COMPANY LOGO - Deadline: Within 14 days of Sponsorship Request Submission

If not already submitted, please email your company Logo (EPS format) to sponsors@tahpconference.com.

PLATINUM SPONSOR MARKETING EMAIL - Deadline: September 15, 2024

Your marketing email must be submitted via Word Document via your sponsor portal. It must include subject line, preview text, and body of email. If there are any images that need to be included, please attach them to your email upon submission.

SPONSOR PROFILE - Deadline: October 1, 2024

Your company will receive a unique link to directly upload marketing items to your sponsor profile. Use this link to edit your description and upload materials such as PDFs, calendly link, contact information, or a promotional video about your company.

This Sponsor Profile will be made available on our website, as well as the mobile app.

MOBILE APP BANNER ADS & PUSH NOTIFICATIONS - Deadline: October 1, 2024

If you have a mobile app banner ad and/or push notification included in your package, it must be submitted via your sponsor portal by the deadline in order for us to launch our mobile app ahead of the conference.

REGISTERING YOUR ATTENDEES - Deadline: October 11, 2024

You must have your complimentary attendees that are included in your sponsorship registered by the designated deadline. Additional registrations can be purchased at your discounted rate until the close of general registration on October 25, 2024.

HOTEL ACCOMMODATIONS - Deadline: October 11, 2024

Sham housing companies are approaching TAHP members and exhibitors with fraudulent offerings of hotel rooms at significant discounts. Lured by highly attractive rates, exhibitors and attendees fall prey to these imposters losing significant deposits, discovering hidden costs, upfront charges or being bait and switched to hotel rooms they never booked.

We DO NOT use a third-party company for hotel accommodations. These companies, such as TravelEra, are in NO WAY affiliated with TAHP or our Texas Covered Conference + Expo, or the official hotel in Austin.

A block of rooms has been reserved at the JW Marriott Austin for registered conference attendees at a discounted rate of $299 per night. Discounted rate offered based on availability through October 11, 2024. The cutoff date is a guideline and does not guarantee availability.

SPEAKER/PANELIST INFORMATION: ASAP

BIOGRAPHIES, HEADSHOTS, RELEVANT ARTICLES

Each speaker has a unique speaker form URL for their speaker profile. When updated, this link will automatically update their profile on our website and mobile app. It is convenient to access and can be updated as many times as needed.

Please have your speaker email us at sponsors@tahpconference.com to obtain their URL.

Speaker Form contains:

Full Name
Headshot and Biography
Affiliation and Job Title
LinkedIn and Twitter Profiles (if available)
Relevant publications, news or any recommended articles
Ability to upload documents, presentation, handouts

2024 Presenting Diamond Sponsors